Privacy Policy
Privacy Policy
We are committed to protecting and respecting your privacy. This Privacy Policy tells you what to expect in relation to personal information about you which is collected, handled, processed and how we keep it secure.
‘We’ Staff Source Ltd, a company registered in Northern Ireland, Company Number NI060583, operate from The Mount Business Centre, 2 Woodstock Link, Belfast, BT6 8DD. We act as Data Controller.
The information we may collect
We collect personal data directly from you when you proactively apply for a job or where we contact you, either by phone or email. We may obtain information about you from third party websites such as Job Boards and CV libraries. The information we may collect, hold and process is set out below:
(A) Information collected and processed for finding you a suitable job role is as follows: - Your name, address, email address, telephone number, CV/work history, job preferences including role and salary and any other work related information you provide, for example, education or training certificates.
(B) Additional information is as follows: - Copy of your Passport (In some cases, permits and visas), DOB, National insurance number, Full details of job offers and placements, medical information, References, A log of our communications with you by email and telephone.
How we use the information
This information will have been provided by you or a third party Job Board such as NIJobs, NIJobfinder or Indeed. Work references will be from your previous employer. The above information is used to provide our services to you in our capacity as an employment agency/business to find you suitable work whether on a temporary or permanent basis.
The information under (A) above may be used as follows: -
- To match your skill with job vacancies to assist in finding you the positions that most suit you
- To put forward your details to our clients and prospective employers for you to be considered for vacancies
- To place you with our clients and prospective employers
- To keep you informed of available opportunities as they arise
- To keep you informed of the services offered by us
The information under (B) above may be used as follows: -
- To establish that you have the right to work
- To undertake relevant security and criminal record checks as required by our clients and prospective employers and as permitted by law
- To deal with any medical and health and safety issues relating to certain positions
- To put in place contractual arrangements and documentation once a role has been secured
Disclosure of your information
Your CV and related information will be shared or sent to prospective employers and our clients. Once you have secured a placement additional information will be provided to them to enable the job offer/placement to proceed. Such employers and clients will usually be located inside the European Economic Area (EEA).
Our purpose for collecting data
The lawful basis upon which we will collect and store your data is: -
Explicit Consent
– You have agreed that your personal data will be processed. By sending us your CV or applying for a job, you are giving us such consent. You have the right to withdraw this consent at any time, In order to do so you should contact us by emailing gdpr@staffsourceni.co.uk
Legitimate interests
– We firmly believe that our legitimate interests in processing your data is in line with your own legitimate interests in your search for a new job or a new staff member. Your personal data will be processed on the basis that we have a legitimate interest in processing your data, and this processing does not override any of your rights or freedoms.
We may also have a need to store or share data due to Contractual necessity, Compliance with legal obligations, Vital interests, and Public interest,
How long do you keep my personal information for?
Your data will be stored in accordance with our retention policy, typically this is for 2 years, however financial records will be retained for 7 years as this is common practice.
How is data erased?
When audits identify data to be erased, hard copies will be shredded, electronic copies will be permanently deleted from servers and local hard drives.
Data Security
By sending/emailing your personal data to us, you consent/agree to our transfer, storage and processing of that data. We do our utmost to ensure your data is stored securely. Sending information via the internet is not totally secure and on occasion can be intercepted. We cannot guarantee the security of data that you choose to send us electronically, sending such information is entirely at your own risk. We do not use cookies to gather personal information such as a person's name or email address.
To protect your data, we have put in place security precautions which include but are not limited to: -
- Physical and administrative security measures at our offices
- Firewalls and anti-virus programmes
- Company data is stored on servers in our office in Northern Ireland.
- Cloud servers are based in EEA, we do not carry out any data processing outside of the EEA.
- We will not sell, share or rent your information to third parties for marketing purposes
Your Rights
You have the ability to access, correct and delete your personal information. You are entitled to request confirmation whether we hold any of your personal information. If you can demonstrate that personal information we hold about you is not correct, you can ask that this information is updated or otherwise corrected. In certain circumstances, you have the right to have your personal data deleted, however this right is subject to any legal rights or obligations we may have to retain data. We will normally respond to your request within 30 days. To exercise your rights, you can contact us at the following address: privacy@staffsourceni.co.uk
Staff Source Ltd reserve the right to amend this Policy at any time. This notice does not form part of any contract of employment or other contract to provide services.
Legal Disclaimer
All information on this site is provided by Staff Source Ltd in good faith. We attempt to provide accurate, up to date and complete information, but can make no guarantees or warranty whatsoever. Staff Source Ltd accept no liability whatsoever for any loss or damage arising from the use of this site. No responsibility accepted for the use of information by third parties as a direct or indirect result of access or use of this website.
Name of company
Staff Source Ltd
Registered office
The Mount Business Centre, 2 Woodstock Link, Belfast, BT6 8DD
Contact details
Tel: +44 (0)28 9073 7255
Email: info@staffsourceni.co.uk
Company Reg No.
NI060583
